7 Tips for Your Company Picnic From The Office’s Party Planning Committee
1 PICK A SCENIC, LOCAL VENUE
Whether it’s a lake beach, a pleasant local park, or your CEO’s backyard, your company picnic is a chance to get out of the office, outside, and enjoy the nice weather together as a team. Kansas City has plenty of beautiful options available, all over the city, from Shawnee Mission Park to Loose Park.
2 SET YOUR THEME
Every party needs a theme! Even if it’s as simple as a tailgate / summer theme, picking a theme for your office picnic helps set the mood and gets everyone into the party spirit.
3 PLAN YOUR MENU AROUND YOUR LOCATION AND THEME
Setting a location and a theme help you plan out what kind of food you want to serve, and how you want to serve it. For most office picnics, you want to invite a casual, laid-back feel — of course we think BBQ is the perfect crowd-pleaser to make employees and their families feel relaxed. No matter what kind of menu you decide to serve, make sure it fits the event and offers everyone something to eat.
4 PLAN FUN ACTIVITIES
What would a picnic be without fun and games? You don’t necessarily have to plan a sumo wrestling tournament — though you could! — but at least having activities like bags, frisbees, and even croquet encourages employees to have a little fun and bond as they play. Inviting kids and families? Try renting a bouncy house or setting up face painting stations to give little ones something fun to do.
5 CONSIDER HIRING ENTERTAINMENT
This is the perfect time to feature a band if any of your employees are in one on the side. If that’s not the case, however, you can explore great local bands through sites like GigSalad, hire a DJ, or simply put someone in charge of a Spotify playlist — but no matter how you do it, a party simply isn’t a party without music.
6 MARKET YOUR PICNIC
Once you have your location reserved, your time and date, and the details of your picnic worked out, don’t forget to invite your employees and market your picnic. It’s also a good idea to follow up with several reminders, including adding an event to your employees’ calendars and inviting them all.
7 SHARE PHOTOS IN YOUR NEWSLETTER
Encourage employees to take photos throughout the picnic and share them with you, so you can post to your social media — and yes, share them through your company newsletter. They’ll help make your next event more successful, once everyone sees the fun that was had, as well as add recruiting value to your social media pages by showcasing your culture.
Need help planning your next corporate event? We’ll make sure the food you serve is tasty and easy. Explore our catering menu to learn more about our food and services.